Contents
Getting There
Step 1: Filter Entries
Step 2: Choose Options
Step 3: Delivery
Contacting the Winner
Overview
When a contest entry period is over, use the Advanced Entry Picker to select the winner(s). This dialog appears after you've filtered your entries, when the Choose winner(s) option is selected from the top of the page.
For a helpful walkthrough video on how to select a winner, check out this help doc.
Getting There
- Go to the Entries Manager.
- Filter your entries using the Filter by... options on the left side.
- Select the Choose winner(s) button at the top of the page.
By default, the Advanced Entry Picker is set up to choose three winners. For many contests, you may find that all you need to do is click Submit & Close in order to choose a winner.
Step 1: Filter Entries
Filtering entries allows you to narrow down your entries to the exact group from which you want to pick your winner. To start your filtering, just use the fields on the left of the Entries Manager. For an in-depth breakdown of each type of filtering you can do, check out the Filtering section of the Entries Manager help doc. Here's how you'd filter down to just a specific list or lists:
- In the filtering options, click to open the Lists section, then click Select Lists.
- Check the box or boxes next to the list(s) that you want to have included in your random drawing, then click the blue Select button.
- You should see the name of the list appear in the Lists filter on the left. If you want to remove a list from the filter, click the X icon to the left of the list name.
- At this point, on the right you'll see only the entries from the list you selected. These will be the entries from which you'll select your winner.
This example only narrows entries down by list, but you can use any of the other filtering methods to create your pool. Only entries that exactly match ALL the values you choose for filtering will be selected for your pool.
Step 2: Choose Options
Now that you have established the pool of entries from which you'll be selecting your winner, you'll want to open the Advanced Entry Picker and set it up to pick an entry to your exact specifications.
- Click the Choose winner(s) button at the top.
- Use the fields and check boxes to narrow-down entry selection:
- How many entries would you like to pick? - Enter the exact number of entries you want to select. The default is three.
- What label(s) do you want applied to the results? - To keep track of which entry was selected, the system will add a label to the entry for you. The default will be picked [today's date], but you can remove that (click the X to the right of the label name) and add anything you'd like.
- The same entry can be chosen more than once - Otherwise known as "sampling with replacement," selecting this option will perform a random pick where the same entry can appear multiple times.
- Give an extra chance to win for each vote/point received - By default, each entry has one chance to be picked. Checking this option gives each entry an additional chance to win for each vote/point it has received. This option is most useful when you are using a combination of voting and luck to choose winners, or when you are using the Refer-a-Friend option. If you leave this unchecked, entries will be chosen without regard to their points/votes.
- How many entries would you like to pick? - Enter the exact number of entries you want to select. The default is three.
- Click the blue Submit & Close button to select your winner.
Step 3: Delivery
Once you've clicked Submit on the picker, you'll see a message about the entry being selected, and once that's done you'll see a notification in the bottom-right of your screen that says Picked entries ready. Click View to see your selected entries right there in the Entries Manager.
The way the Entries Manager will display your winner is by using another filter - the label that you set up during the process of using the Advanced Entry Picker. You'll see where that label is listed on the left, and the winning entry (or entries) will be displayed on the right.
Contacting the Winner
After the Advanced Entry Picker makes its selection, it's up to you to contact the winner, let them know they've won, and tell them how to pick up the prize. To get the details of your selected entry, hover over the entry and then click the black View Details button.
