Entries Manager

Overview

The Entries Manager houses all data collected via a form—whether it includes only names and emails or media uploads like photos and videos. All collected data can be exported as a .csv or .zip file.

Getting There

To view your entries:

• From the Home screen, click Manage in the main menu, then select Entries from the drop-down.
• If you've favorited the Entries Manager, simply click Entries in the top bar of the Home screen.

In the Campaign Builder, access your entries via the Form Container Widget (or Entry Display Widget) in the Edit Widgets Panel. Click the inbox icon, which displays the number of entries.

Layout

The Entries page layout ensures easy access to all entry filtering options.

To favorite the Entries Manager (adding a direct link to the top of your Home screen), click the heart icon next to the Entries title. To remove it, click the heart icon again.

Note: Favorites are stored in your browser. If you log into ShortStack on a different computer or browser, you'll need to re-establish your favorites.

Entries Section

Entries appear on the right-hand side of the screen, regardless of filters or sorting. Each entry displays the following:

• Approval status (approved = checkmark in the top-left corner).
• Number of votes/points (top-right corner).
• Attached image or still frame from a video (if any).
• Submitted name and email address.
• Submission date and time.

Hover over an entry to reveal the View Details button. Click it for in-depth information (see the Entry Details help doc for more).

Entry Selection

Select an entry by clicking it. For multiple entries, the counter in the top-left corner updates with the number of selected entries. Clear selections by clicking the minus sign (-) next to the counter.

Search and Filtering

Search

Use the Search field (top-left) to locate entries using keywords or phrases. For labels, type the label name into the Label field.

Filters

Filters appear on the left-hand side. Selected entries update in real-time. Options include:

• Approved: Show only approved, unapproved, or both.
• Date: Filter by a date range (use From and To fields).
• Lists: Add entries from other lists using the Select Lists option.
• Campaigns: Filter entries by campaign name via Select Campaigns.
• Hashtag Feeds: Filter entries from specific feeds using Select Feeds.
• Category: Filter entries by category name.
• City, State/Province, Zip/Postal Code, Country: Filter by geographical data (if applicable).
• Image: Filter by entries with or without images.
• Video: Filter by entries with or without videos.
• Votes: Show entries based on vote counts for specific rounds.
• reCaptcha Score: Filter by reCaptcha score range (if enabled).
• Test Entries: Display test entries only.
• Hide Entries from Hashtag Feeds: Exclude entries from hashtag feeds.
• Custom Filters (Available on Pro Plan): Filter using custom fields from the Field Library.

Sorting

Sort entries by:

• Newest
• Oldest
• Most Votes
• Least Votes

Adjust the time zone in the Time Zone drop-down menu.

Entry Functions

Located in the top-right Actions menu, these options affect all filtered entries:

Approve or Unapprove Entries

Manually approve or unapprove entries. Select Approve or Unapprove in the pop-up, then click Submit & Close.

Label Entries

Add labels to entries by typing them (comma-separated) in the label field. Press Enter/Return and click Submit & Close.

Copy Entries to New List

Combine entries into a new list by naming it in the New List field. Add tags (Pro Plan or higher), reset vote counts, or copy attached media via advanced options.

Note: Custom fields or images from S1 campaigns won't be copied.

Export Entries

Export entries as:

• Entries: A .csv file containing entry data.
• Uploaded Files: A .zip file of submitted media.
• Entries & Uploaded Files: Both formats.

Enter the recipient email, configure export profiles, and click Export & Close.

Pick Random Entries/Winners

Use the Random Entry Picker to select winners. Add labels, adjust the weight by vote count, and filter by custom fields if needed.

Reset Votes/Points to 0

Reset votes for specific rounds by selecting them, entering the confirmation message, and clicking Reset Votes & Close.

Delete All Entries

Delete all displayed entries permanently. Type the confirmation prompt and click Delete.

Note: Deleted entries are not recoverable.

Working with Entries

When selecting entries, these options appear at the top:

Approve

Approve or unapprove selected entries via the Approve drop-down menu.

Label

Add labels to selected entries by typing them in the label field, pressing Enter/Return, and clicking Save.

Copy

Copy selected entries to a new list.

Delete

Delete selected entries. Confirm the selection in the pop-up, then click Delete to permanently remove them.

Note: Deleted entries cannot be recovered.