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Entries Manager

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Overview

The Entries Manager stores all data collected via a form, whether it includes only names and emails or media uploads, such as photos and videos. All collected data can be exported as a .csv or .zip file.

Getting There

From the Dashboard:

  1. Click Manage in the navigation menu.
  2. Select Entries from the options.

From the Campaign Builder:

  1. Click the inbox icon for the Form Container or Entry Display Widget, which displays the number of entries.

If Favorited, simply click Entries in the top bar of the Home screen.

Note: Favoriting adds a direct link to the Entries Manager on your Home screen. To favorite, click the heart icon next to the "Entries" title. Favorites are stored in your browser, so you’ll need to re-establish them when using a different browser or computer.

Tile Layout

Entries Section

Entries appear in the middle of the screen, regardless of filters or sorting. Each entry displays the following:

  • Attached image or still frame from a video (if any).
  • Approval status (approved = green checkmark in the right corner below image).
  • Number of votes/points (next to thumbs up icon).
  • Submitted name and email address.
  • Submission date and time.
  • Tags and Labels

Hover over an entry to reveal the View Details button. 

Learn more about Entry Details. 

Entry Selection

Select an entry by clicking it. Click and drag your cursor across the screen to quickly select multiple entries. Clear selections by clicking X Clear next to the counter.

List Layout

Entries Section

Similar to the Tile Layout, each entry displays the following in editable columns:

  • Attached image or still frame from a video (if any).
  • Approval status (approved = green checkmark in the right corner below the image).
  • Number of votes/points (next to thumbs up icon).
  • Submitted name and email address.
  • Submission date and time.
  • Tags and Labels

Click an entry to access the Entry Details. 

Columns

Click on the Columns button to edit the shown columns. Access Standard and Custom Fields for easy viewing.

Click on the Default Menu to save a custom view, import a view as an Export Profile, or reset the custom view to default. 

Entry Selection

Select an entry by clicking it. Click and drag your cursor across the screen to quickly select multiple entries. Clear selections by clicking X Clear next to the counter.

Search and Filtering

Search

Use the Search field (top-left) to locate entries using keywords or phrases. For labels, type the label name into the Label field.

Filters

Filters appear on the right-hand side. Selected entries update in real-time. Options include:

  • Approved: Show only approved, unapproved, or both.
  • Date: Filter by a date range (use From and To fields).
  • Lists: Add entries from other lists using the Select Lists option.
  • Campaigns: Filter entries by campaign name via Select Campaigns.
  • Hashtag Feeds: Filter entries from specific feeds using Select Feeds.
  • Category: Filter entries by category name.
  • City, State/Province, Zip/Postal Code, Country: Filter by geographical data (if applicable).
  • Image: Filter by entries with or without images.
  • Video: Filter by entries with or without videos.
  • Votes: Show entries based on vote counts for specific rounds.
  • reCaptcha Score: Filter by reCaptcha score range (if enabled).
  • Test Entries: Display test entries only.
  • Hide Entries from Hashtag Feeds: Exclude entries from hashtag feeds.
  • Custom Filters (Available on Max Plan): Filter using custom fields from the Field Library.

Sorting

Sort entries by:

  • Newest
  • Oldest
  • Most Votes
  • Least Votes

Adjust the time zone in the Time Zone drop-down menu.

Entry Functions

Located in the top-right Actions menu, these options affect all filtered entries:

Approve or Unapprove Entries

Manually approve or unapprove entries. Select Approve or Unapprove in the pop-up, then click Submit & Close.

Label Entries

Add labels to entries by typing them (comma-separated) in the label field. Press Enter/Return and click Submit & Close.

Copy Entries to New List

Combine entries into a new list by naming it in the New List field. Add tags (Available on Max Plan), reset vote counts, or copy attached media via advanced options.

Export Entries

Export entries as:

  • Entries: A .csv file containing entry data.
  • Uploaded Files: A .zip file of submitted media.
  • Entries & Uploaded Files: Both formats.

Enter the recipient email, configure export profiles, and click Export & Close.

Pick Random Entries/Winners

Use the Random Entry Picker to select winners. Add labels, adjust the weight by vote count, and filter by custom fields if needed.

Reset Votes/Points to 0

Reset votes for specific rounds by selecting them, entering the confirmation message, and clicking Reset Votes & Close.

Delete All Entries

Delete all displayed entries permanently. Type the confirmation prompt and click Delete.

Note: Deleted entries are not recoverable.

Working with Entries

When selecting entries, these options appear at the top:

Approve

Approve or unapprove selected entries via the Approve drop-down menu.

Label

Add labels to selected entries by typing them in the label field, pressing Enter/Return, and clicking Save.

Copy

Copy selected entries to a new list.

Delete

Delete selected entries. Confirm the selection in the pop-up, then click Delete to permanently remove them.

Note: Deleted entries cannot be recovered.

 

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