These features available on All Plans (except where noted)
Getting There
To view all of your entries, click Entries in the main menu.
If you are in the Campaign Builder, the easiest way to access your entries is to look at your Form Container Widget (or Entry Display Widget) in the Edit Widgets Panel, then click the inbox icon . An easy way to find it is to look for the number of entries listed next to it.
Layout
The layout of the Entries page makes all of your entry filtering options super accessible. Here's a rundown of each section and the multiple things you can do with your entries:
Entries
Regardless of which filters or sorting you use, your entries will appear on the right-hand side of the screen. Each entry will show you the following info:
- If the entry is approved (checkmark in the top-left corner) or not approved (no checkmark)
- The number of votes/points the entry has (in the top-right corner)
- The image or a still frame from a video (if attached)
- The name submitted with the entry
- The email address submitted with the entry
- The date and time that the entry was submitted
Hovering over each entry, you'll see a View Details button appear. Click the button to view the specific details about that entry - more in-depth information can be found in the Entry Details help doc.
Entry Selection
Selecting an entry is as easy as clicking on the entry itself. When you select multiple entries, you'll see the counter in the top-left corner update to reflect the number of selected entries. To clear selected entries, simply click the - sign next to the number of entries in the counter to reset selections to 0. Then, click the box if you'd like to select all displayed entries.
Search
Use the Search field in the top-left corner of the page to look through your entries using a single word or phrase. The Label field allows you to search through your entries by simply typing in the label name. Your results will automatically be displayed on the right.
Filtering
All of your filtering options appear on the left-hand side; you can use any combination of options to show the exact entries that fit all of your filter criteria. As you select options, the selected entries appear on the right in real time. Your options are:
Approved
In the Approved filter, you can select whether you want to see only entries that are Approved, entries that are Not approved, or both.
Date
If you're looking for specific entries within a date range, you'd set those parameters in the Date filter. Enter dates in both the From and To fields for a specific range, or set just one or the other for all entries after (or before) a specific date.
Lists
The name of the list you're viewing will appear here in the Lists filter - if you want to add entries from other lists to your filter, you can do so here; just click Select Lists and choose the lists you'd like to add.
Campaigns
The Campaigns filter lets you select your entries by the campaign name instead of the list name - just click Select Campaigns. Selecting a campaign will show all the entries attached to that campaign, whether it has only one form or multiple. You can also select more than one campaign to show all entries from all selected campaigns.
Category
When you collect category data using your form, you can filter the entries by the category they've been assigned - just type the specific category name into the Category field.
City, State/Province, Zip/Postal Code, Country
If you have entries in your list from multiple cities, states or provinces, zip or postal codes, or countries, the corresponding fields will allow you to sort out entries from a specific country - as long as you used the appropriate type of Field Widget in your form to collect that information.
Other
Image
If you only want to see entries with images, check the box for Has image. If you'd rather target entries without, check the No image box.
Video
Similar to the image filter; check the box next to Has video to see entries with videos, and the box next to No video for entries without.
Votes
If you're running a contest with multiple rounds of voting, you can use this filter to show only entries that have votes from rounds 2 or 3.
reCaptcha Score
If you've enabled reCaptcha as part of your form's restrictions, you can use the slider here to set a score range you'd like to filter by - just slide the nodes to the lowest and highest scores you want for the range.
Test Entries
This filter allows you to take a look at your test entries for the campaign; just check the Show Only Test Entries box to see the tests.
Sorting
To sort the entries, click the button next to the number of entries at the top. Your options are to sort your entries by Newest, Oldest, Most Votes, and Least Votes.
There's also a drop-down to select the Time Zone in which you'd like to view the entries.
Entry Functions
In the top-right of the Entries Manager is an Actions menu where you'll find six helpful features - note that each of these actions affects all currently filtered entries:
Approve or Unapprove Entries
If entries are not automatically being approved in your form settings, manual approval can be handled with this option. Simply select the radio button for Approve or Unapprove in the pop-up to apply that action to the entries, then click Submit & Close.
Label Entries
Type the labels you'd like to add (separate each with a comma) in the field up top. If the entries already have any labels, they will be displayed underneath. When you have the labels typed out that need to be added, hit Enter/Return on your keyboard, then click Submit & Close.
Copy Entries to New List
If you have filtered entries from multiple lists or campaigns, the Copy Entries to New List feature allows the combining of all of the selected entries into a new standalone list. Simply type in the name of your new combined list in the first field, and if you would like to add any tags to the new list (if you are on the Pro Plan or higher), add those in the second field. Click the Continue button, and your screen will automatically be directed to the View Entries page of your new list.
In the Advanced section, there are a couple more options for entries collected on S2 campaigns; you can choose to reset all vote counts to zero for your new entry copies, and/or copy attached images, videos, or embedded social media posts to the new entry copies.
Export Entries
Selecting the Export Entries option will allow you to export the chosen entries to any email address you choose. If you want just the entry information (name, email, date, etc), select Entries, which will export a .csv - a file type that is able to be imported into most common spreadsheet programs. If you need the images or videos that were submitted with the entries, select Uploaded Files - this will send a compressed .zip file with all of the images/files attached to the entries. If you'd like both, just select Entries & Uploaded Files.
After that, you'll be prompted whether or not you'd like to use an export profile. Make your selection, then type in the email address to which the file will be sent in the next step, and click Export & Close.
Importing a .CSV file into Excel
If your list includes any special characters, you'll need to follow these instructions carefully when importing your file or you'll see random characters in Excel:
- Find the downloaded file on your computer and rename the extension to .txt instead of .csv.
- In Excel, click File > Open, then locate and select the downloaded and renamed file. An import dialog will appear.
- In the import dialog, designate that the file is Delimited with a Comma and that the File Origin is set to UTF-8.
- Click Finish.
Pick Random Entries/Winners
The Pick Random Entries/Winners option opens the Random Entry Picker, which can be used to select a winner at random from the chosen entries. Enter the number of entries you'd like to pick, then add any labels (if any) that you'd like to have applied to the entries that are selected. You can also choose to factor in extra votes/points for each entry to give them extra weight.
If you want to filter your potential winners by their submitted information, click the Filters button. This will provide you with the ability to choose from entries that entered specific information into one or more of your custom fields.
When everything is set satisfactorily, click Submit & Close and it'll show you the chosen entry or entries.
Reset Votes/Points to 0
If you've been testing out your campaign and would like to reset the votes/points on any existing entries back to zero, you can do that by clicking the Reset Votes button. Then select the round(s) that you want to reset, type in the confirmation message, and click the Reset Votes & Close button.
Delete All Entries
The Delete All Entries option allows you to delete all of the entries you are currently displaying in the Entries Manager. You'll be presented with a pop-up asking you to confirm - just type the required prompt into the field, then click Delete.
Working with Entries
When you click entries to select them, a few other options become available at the top of the screen:
Approve
If entries are not automatically being approved in your form settings, manual approval can be handled with this option. Click on each entry to highlight it, then click Approve, and then Approve in the drop-down to approve the selected entries. To remove an approval; select the entry (or entries) to be unapproved, click Approve at the top, then click Unapprove in the drop-down.
Label
To add a label to a large group of entries at once, click on the selected entries to highlight them, then click Label. From there, type the labels you'd like to add (separate each with a comma) in the field up top. If the entries already have any labels, they will be displayed underneath. When you have the labels typed out that need to be added, hit Enter/Return on your keyboard, then click Save.
Copy
This copies the selected entries to a new list, similar to the Copy Entries to New List section above.
Delete
Another method of deleting entries; click to highlight the entries to be removed, then click Delete. A prompt will appear asking to confirm the selection - click Delete again to permanently remove the selected entries.