You can use ShortStack to distribute unique codes via email to entries you collect. The codes can set to be coupon codes, prize names, or whatever other value you'd like to distribute.
This doc will walk through attaching a unique list of codes to an email, so that each email sends out a code from your list.
Note: This feature is only available on the Agency Plan or higher.
To start, make sure you have your code list created and saved as a .csv file. You can do this in any popular spreadsheet program. The email you set up will use your codes in order from top to bottom - so if you want the codes randomized at all, you'll want to do this before you save the file.
Here (shown in Google Sheets), we've randomized the codes--which in this case are prize names--and then saved the file in the proper format.
Once you have your .csv file, you need to upload it in ShortStack. On your Dashboard, click Other at the top, then select Prizes/Codes.
In the Prizes/Codes Manager, click the blue New Code List button in the upper-right corner to add your new list.
The Upload codes dialogue box will pop up. From here, you can click and drag your .csv file into the window, or you can click Select and navigate to where your .csv file is saved.
The platform will then ask you to name your prize/code list. Do so using the Name your list field, then click the blue Save & Upload button to finish uploading the list.
You will see a notification at the top of your screen letting you know that your codes are being imported.
When the import is finished, your new code list will automatically appear on the screen.
Once you have your code list in the system, attaching it to an email is easy. Whether starting a new email from scratch, or adding the codes to an existing email, you'd start in the Design email section of the Email Wizard. Click the Connect Prize/Code List link in the top-left corner.
A popup will appear showing you a list of all of your available code lists. Click to select the one you'd like to use, then click the blue Select button.
Note: If you hadn't already created/uploaded your list, you can click New Code List in the top-left to upload the list from here.
You will get a message letting you know that your prize/code list has been connected to your email, and that a new merge field has been added that will allow you to plug the code into your email. Click Close to exit and go back to the Design email screen.
Now, you'll just want to add the merge field to your email where you'd like the code to appear. Place your cursor where you'd like the merge field to go in the content editing window, then click the Prize Codes button on the left. You'll see the merge field automatically added on the right.
You'll want to finish editing the rest of your email, then test and save like normal.
The three main things to remember when setting up codes to be distributed via email:
- The codes will be distributed in the order they appear on the list - so if you want the codes/prizes randomized, you'd need to do so before saving/uploading the list.
- The character length of codes can be no longer than 256 characters.
- If you want to use the same code multiple times, you can - you'd just need to include that code on the list as many times as you'd like to use it.
After the codes have been issued, you can see which entries got which codes by viewing each entry's details.
Pull up the list of entries that received your email in the Entries Manager, then hover over an entry you want to check and click the View Details button.
On the Entry Details screen, if you look over on the lower right, the code/prize name will appear next to a trophy icon.